{"id":182,"date":"2022-12-04T06:38:38","date_gmt":"2022-12-04T06:38:38","guid":{"rendered":"https:\/\/quiz.seeksolution.in\/help\/?p=182"},"modified":"2022-12-07T07:44:25","modified_gmt":"2022-12-07T07:44:25","slug":"sending-email-invites-to-take-your-online-quiz","status":"publish","type":"post","link":"https:\/\/quiz.seeksolution.in\/help\/?p=182","title":{"rendered":"Sending email invites to take your online quiz"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"182\" class=\"elementor elementor-182\">\n\t\t\t\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-4b4b5659 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"4b4b5659\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-3818b560\" data-id=\"3818b560\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-9501ca4 elementor-widget elementor-widget-heading\" data-id=\"9501ca4\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<style>\/*! elementor - v3.11.5 - 14-03-2023 *\/\n.elementor-heading-title{padding:0;margin:0;line-height:1}.elementor-widget-heading .elementor-heading-title[class*=elementor-size-]>a{color:inherit;font-size:inherit;line-height:inherit}.elementor-widget-heading .elementor-heading-title.elementor-size-small{font-size:15px}.elementor-widget-heading .elementor-heading-title.elementor-size-medium{font-size:19px}.elementor-widget-heading .elementor-heading-title.elementor-size-large{font-size:29px}.elementor-widget-heading .elementor-heading-title.elementor-size-xl{font-size:39px}.elementor-widget-heading .elementor-heading-title.elementor-size-xxl{font-size:59px}<\/style><h2 class=\"elementor-heading-title elementor-size-default\"><h1 style=\"margin: 20px 0px 10px; font-size: 36px; font-family: &quot;Gill Sans&quot;, &quot;Gill Sans MT&quot;, Calibri, &quot;Trebuchet MS&quot;, sans-serif; line-height: 1.1; color: rgb(51, 51, 51); white-space: normal;\">Sending email invites to take your online quiz<\/h1><\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3777d59b elementor-widget elementor-widget-text-editor\" data-id=\"3777d59b\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<style>\/*! elementor - v3.11.5 - 14-03-2023 *\/\n.elementor-widget-text-editor.elementor-drop-cap-view-stacked .elementor-drop-cap{background-color:#818a91;color:#fff}.elementor-widget-text-editor.elementor-drop-cap-view-framed .elementor-drop-cap{color:#818a91;border:3px solid;background-color:transparent}.elementor-widget-text-editor:not(.elementor-drop-cap-view-default) .elementor-drop-cap{margin-top:8px}.elementor-widget-text-editor:not(.elementor-drop-cap-view-default) .elementor-drop-cap-letter{width:1em;height:1em}.elementor-widget-text-editor .elementor-drop-cap{float:left;text-align:center;line-height:1;font-size:50px}.elementor-widget-text-editor .elementor-drop-cap-letter{display:inline-block}<\/style>\t\t\t\t<!-- wp:paragraph -->\n<p>Last updated: October 4, 2022<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p><strong>Invite learners to take your test by sending a custom email directly from your&nbsp;<a href=\"https:\/\/www.flexiquiz.com\/\">FlexiQuiz<\/a>&nbsp;account.<\/strong><img decoding=\"async\" src=\"https:\/\/www.flexiquiz.com\/Uploads\/Guides\/993e3fc9-42d2-4ca1-a838-3232720174c6_3bb0a9ea-3ca9-4357-8fdc-5015030e1a11\" alt=\"invitation to take an online quiz\"><\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p><strong>Benefits of sending email invitations are:<\/strong><\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list -->\n<ul><!-- wp:list-item -->\n<li>Participants don&#8217;t need to self-register; you can track responses with the quiz taker&#8217;s email.<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Auto tracking if the examination has been opened, started, and submitted.<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li><a href=\"https:\/\/www.flexiquiz.com\/blog\/how-to-deter-cheating-on-an-online-exam\">Helps deter cheating<\/a>&nbsp;as every invitee gets a unique link.<\/li>\n<!-- \/wp:list-item --><\/ul>\n<!-- \/wp:list -->\n\n<!-- wp:heading -->\n<h2>How to send an email invite<\/h2>\n<!-- \/wp:heading -->\n\n<!-- wp:list {\"ordered\":true} -->\n<ol><!-- wp:list-item -->\n<li>Create and&nbsp;<a href=\"https:\/\/www.flexiquiz.com\/Help\/configure\/configuration-tools\">configure<\/a>&nbsp;your online test.<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Set the rules for when the quiz opens and closes:<!-- wp:list -->\n<ul><!-- wp:list-item -->\n<li>Manually: Open and close the quiz on the&nbsp;<strong>Publish<\/strong>&nbsp;screen.<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li><a href=\"https:\/\/www.flexiquiz.com\/Help\/configure\/Setting-a-start-and-end-date\">Date schedule for all:<\/a>&nbsp;Schedule the date and time for the quiz to automatically open and close for all respondents.<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li><a href=\"https:\/\/www.flexiquiz.com\/Help\/configure\/Setting-a-start-and-end-date\">Users schedule<\/a>: Limit the length of time respondents can access the quiz based on when you send the email invitation.<\/li>\n<!-- \/wp:list-item --><\/ul>\n<!-- \/wp:list --><\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Tick the box&nbsp;<strong>Send Email Invites<\/strong><\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>To add a&nbsp;<a href=\"https:\/\/www.flexiquiz.com\/Help\/publish\/add-a-registration-page\">registration page<\/a>&nbsp;at the start of your exam, tick the box&nbsp;<strong>Register for quiz<\/strong><\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Personalize the email subject line in any language.<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Update the email copy to make it relevant for quiz takers and help them understand the next steps. You can write the text in any language.<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Press&nbsp;<strong>add emails<\/strong><\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Enter the email address of each test taker. Each email address should be on a new line or separated with a&nbsp;<strong>;<\/strong><\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Press&nbsp;<strong>Send emails<\/strong><\/li>\n<!-- \/wp:list-item --><\/ol>\n<!-- \/wp:list -->\n\n<!-- wp:paragraph -->\n<p>Emails are usually sent to your distribution list within minutes, but please allow up to 1 hour.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:heading -->\n<h2>How to add additional respondents<\/h2>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p>You can add new respondents at any time from your&nbsp;<strong>Publish<\/strong>&nbsp;screen.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list {\"ordered\":true} -->\n<ol><!-- wp:list-item -->\n<li>Press&nbsp;<strong>Add emails<\/strong><\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Add the email address of the test-taker<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Press&nbsp;<strong>Send emails<\/strong><\/li>\n<!-- \/wp:list-item --><\/ol>\n<!-- \/wp:list -->\n\n<!-- wp:heading -->\n<h2>How to track responses<\/h2>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p>Your&nbsp;<strong>Publish<\/strong>&nbsp;screen saves a list of all emails sent, date sent and the quiz status.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p>Definitions of each status:<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list -->\n<ul><!-- wp:list-item -->\n<li><strong>Not Started:<\/strong>&nbsp;The system has sent the email invitation, but the respondent has not started the quiz.<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li><strong>Not Submitted:<\/strong>&nbsp;The respondent has started the test but not submitted it.<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li><strong>Submitted:<\/strong>&nbsp;The respondent has submitted the quiz at least once, and the results are available on your analyze dashboard.<\/li>\n<!-- \/wp:list-item --><\/ul>\n<!-- \/wp:list -->\n\n<!-- wp:paragraph -->\n<p><strong>Top tip!<\/strong>&nbsp;The respondent&#8217;s latest quiz attempt will show on your Analyze screen. Learn more about the definitions for each&nbsp;<a href=\"https:\/\/www.flexiquiz.com\/Help\/faq\/how-to-view-test-taker-results\">quiz status<\/a>.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p>This is a screenshot of the Publish page that shows the status of email invitations sent:<img decoding=\"async\" src=\"https:\/\/www.flexiquiz.com\/Uploads\/Guides\/993e3fc9-42d2-4ca1-a838-3232720174c6_a240b290-bc04-4a5e-aa1b-328272f92af9\" alt=\"Track the status for sending quiz invites\"><\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:heading -->\n<h2>Sending reminders manually<\/h2>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p>Sometimes, people need reminding to complete their online test or you need to share more information.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p>You can set automatic email reminders or send a reminder manually.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p>Follow these steps to manually send a reminder:<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list {\"ordered\":true} -->\n<ol><!-- wp:list-item -->\n<li>Go to the&nbsp;<strong>Publish<\/strong>&nbsp;screen for your chosen quiz.<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Scroll down to&nbsp;<strong>Send Email Invites.<\/strong><\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Select the&nbsp;<strong>Reminders<\/strong>&nbsp;tab. The tab will show the existing subject line and body text for sending a quiz reminder.<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>You can choose to personalize the subject line and body copy.<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Select who you&#8217;d like to send an email reminder<ul><li>Your options are: All, Not started, Not submitted, Submitted or Individuals.<\/li><\/ul><img decoding=\"async\" src=\"https:\/\/www.flexiquiz.com\/Uploads\/Guides\/993e3fc9-42d2-4ca1-a838-3232720174c6_5bda8169-38ae-469f-bf22-31e16890cba5\" alt=\"Screenshot to show how to select who to send reminders\"><\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Press&nbsp;<strong>Send reminders<\/strong><\/li>\n<!-- \/wp:list-item --><\/ol>\n<!-- \/wp:list -->\n\n<!-- wp:paragraph -->\n<p>The system will send a reminder immediately but please allow up to one hour for the respondent to receive the email.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:heading -->\n<h2>How to delete people from your invite list<\/h2>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p>Once you&#8217;ve sent an email invite, you can remove people from your list at any time. This means quiz takers will no longer be able to access your content and any submitted answers or results will be deleted.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p>To delete email invites, follow these steps:<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list {\"ordered\":true} -->\n<ol><!-- wp:list-item -->\n<li>Go to the&nbsp;<strong>Publish<\/strong>&nbsp;screen<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Scroll down to Send Email Invites<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Select the email address that you would like to delete<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Press the grey&nbsp;<strong>delete<\/strong>&nbsp;button<\/li>\n<!-- \/wp:list-item --><\/ol>\n<!-- \/wp:list -->\n\n<!-- wp:paragraph -->\n<p>The selected email invites will instantly be deleted from your list. If the test taker tries to access your quiz link, using an old email invite, they will be told that the quiz is closed.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p><strong>Relevant help guides<\/strong><\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p><strong><a href=\"https:\/\/www.flexiquiz.com\/Help\/analyze\/how-to-analyze-your-quiz-results\">Analyzing quiz results<\/a><\/strong><\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p><strong><a href=\"https:\/\/www.flexiquiz.com\/Help\/publish\/ways-to-share-your-online-quiz\">All ways to share your online quiz<\/a><\/strong><\/p>\n<!-- \/wp:paragraph -->\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7b6adee elementor-widget elementor-widget-button\" data-id=\"7b6adee\" data-element_type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t<a href=\"https:\/\/quiz.seeksolution.in\/help\/\" class=\"elementor-button-link elementor-button elementor-size-sm\" role=\"button\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t<span class=\"elementor-button-text\">Back<\/span>\n\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Sending email invites to take your online quiz Last updated: October 4, 2022 Invite learners to take your test by sending a custom email directly from your&nbsp;FlexiQuiz&nbsp;account. Benefits of sending email invitations are: How to send an email invite Emails are usually sent to your distribution list within minutes, but please allow up to 1 [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"elementor_canvas","format":"standard","meta":{"om_disable_all_campaigns":false,"_mi_skip_tracking":false},"categories":[1],"tags":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/quiz.seeksolution.in\/help\/index.php?rest_route=\/wp\/v2\/posts\/182"}],"collection":[{"href":"https:\/\/quiz.seeksolution.in\/help\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/quiz.seeksolution.in\/help\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/quiz.seeksolution.in\/help\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/quiz.seeksolution.in\/help\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=182"}],"version-history":[{"count":7,"href":"https:\/\/quiz.seeksolution.in\/help\/index.php?rest_route=\/wp\/v2\/posts\/182\/revisions"}],"predecessor-version":[{"id":531,"href":"https:\/\/quiz.seeksolution.in\/help\/index.php?rest_route=\/wp\/v2\/posts\/182\/revisions\/531"}],"wp:attachment":[{"href":"https:\/\/quiz.seeksolution.in\/help\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=182"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/quiz.seeksolution.in\/help\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=182"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/quiz.seeksolution.in\/help\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=182"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}